Plan a Field Trip - FAQ
Frequently Asked Questions about K-12 Field Trips
Teachers and chaperones, you are responsible for reading this FAQ fully before scheduling your field trip to the Museum and Memorial. Most common questions about planning your trip, arranging grant funding and expected student behavior are answered below.
If you have additional questions, please contact us at email@example.com.
Tour availability and sign up
- Advance reservations are required. Please contact the Education department at least two weeks prior to your preferred visit date.
- Guided tours are available Tuesdays-Fridays on a first-come, first-serve basis. Guided tours are not available on Saturdays and Sundays, but school groups are more than welcome to schedule a self-guided visit on these days.
- For discounted rates, school groups must consist of at least seven students.
- School visits are limited to 175 students. Larger groups may schedule multi-day visits.
- Visits may not be booked on a school’s final week in session.
- Due to a high volume of tours, time at the Museum and Memorial is limited. Groups of 150 and fewer will typically have a two-hour experience. Verify your arrival and departure times with our staff before your visit.
Types of Tours Available
Museum and Tower Combo: Full Access to the Main Gallery, special exhibitions in Memory Hall and Exhibit Hall and Liberty Memorial Tower. Tours can be self-guided or with a Museum guide (subject to availability.) Limited to groups of 75 or fewer.
See the online sign-up form for current pricing.
Planning your Visit
How do I arrange a visit?
Provide your preferred date and time in our online form.
School groups planning to visit the Museum and Memorial must have a confirmed appointment. The confirmation email, not the submission of a reservation form, guarantees a tour time.
Museum and Memorial school visits book quickly; be sure to schedule early for your first choice of time and date.
Is it possible to have a guided visit?
The Museum and Memorial will make an effort to accommodate requests for guided visits, but because the Museum and Memorial relies on volunteers, it is not always possible. Teachers are encouraged to be prepared to lead students through the Museum and Memorial. Guided visits are available Tuesdays-Fridays.
If a volunteer facilitator is available, what can I expect?
Volunteers provide their time and expertise to help facilitate a visit that meets your group’s needs. The more information you have on the day of your visit, the better.
- What time do you need to leave?
- Would you prefer the Museum and Memorial provide more time for independent exploration or more facilitator highlights?
- Where are your students in the course of their study? Must they complete an assignment by the end of their visit?
What about a self-guided tour? Do I still need a reservation if I will lead a school group myself?
Yes. We welcome school groups doing self-guided tours of the Museum and Memorial, but in order to receive the student group discount rate, at least one week prior notification of the visit is needed. Fill out our online form or contact us at firstname.lastname@example.org.
All guests should follow Museum and Memorial procedures and all groups should be mindful of other guests and tours. If a group has more than 30 members, you should divide into separate groups starting in various locations in order to prevent congestion in any one section of the Museum and Memorial.
How much time should I allow for our visit?
The typical school visit last two hours. This time frame requires an efficient pace in order to see all areas of the Museum and Memorial. If you would like a longer visit, please ask.
What are the maximum and minimum numbers of students for a group visit?
The Museum and Memorial can accommodate groups up to approximately 175 students at one time. Inquire with us about accommodations for larger groups. We ask that any student group contain at least seven members in order to qualify for the student group discount. Though we would like to provide facilitators for all guests, please understand the priority will go to the larger groups.
Is the Museum equipped for special needs students?
Yes, all galleries of the National WWI Museum and Memorial are accessible to people with mobility limitations. Please note the Liberty Memorial Tower, a historic landmark, is not wheelchair accessible. Special activities and guides are available for visually and hearing impaired guests with advance notice. If your school group has guests with special needs, please let us know ahead of time.
Lunch at the Museum and Memorial
Can our group eat lunch at the Museum and Memorial?
Sack lunches are available from the Museum-operated Over There Café for student groups at $6 each and usually include a sandwich, chips, a cookie, and a bottle of water. Due to limited seating, sack lunches cannot be eaten in the Café. Lunches must be eaten either outside on the grounds or on your school bus.
Group orders must be placed at least seven business days prior your visit. As Museum and Memorial ticketing and the Over There Café are separate, payment for café lunches will be paid for separately. If paying by check, café orders require a separate check made out to American Dining Creations. If you must cancel, please notify us two days prior to your scheduled lunch or you will be required to pay for the order.
Students should not individually purchase food or drinks from the Café. Students are not permitted to visit the Café without an adult chaperone.
Can our group bring their lunches to eat at the Museum and Memorial?
Lunches must be eaten either outside on the grounds or on your school bus.
How do I pay for my group’s visit?
To receive a group discount, tickets must be purchased for all students, chaperones and additional adults in one transaction. Payment must be made with credit card. Credit card information can be submitted in advance or on the day of your visit. The credit card will not be processed until the day of your visit to ensure that you are charged only for guests in attendance. Payment orders will not be accepted in lieu of payment.
Is there grant funding available for schools?
Yes, grant funding is available thanks to the generous donations of our funders. Qualifying schools receive free admission, sack lunches, and a stipend to assist with student transportation or substitute teacher costs. Visit our Grant Assistance page for more information on applying.
Do you have any items that can be borrowed for pre-visit learning?
Special trunks of WWI era artifacts may be borrowed from the Museum and Memorial for six-week periods of time. A $150 refundable deposit is required. Contact the Education Department for more information.
Do you have other educational resources I can use with my students?
Yes! Check out our Educators & Students page to learn more about our educational resources, including primary sources, information, articles and lesson plans.
Our visit is booked and we have paid ahead. Can we obtain wristbands prior to our visit?
Yes. Once we receive payment for your group, you may request to receive wristbands in advance. Please send your request and mailing address to the Museum and Memorial at least two weeks prior to your visit. Having wristbands on prior to arrival will allow more time for your visit.
In the case of large school groups, we will need to break students into smaller groups. You will receive a variety of colored bands. Students should be placed into color-coded groups prior to arrival, and each group should be assigned an appropriate number of teachers and adult chaperones.
Day of the Visit
Where should our bus unload and load? Where should buses park?
Buses should unload and load students/chaperones at the north end of the U-shaped drive on the Memorial Mall and may park along the south end of the Mall or on Kessler Road. Please do not block the north entrance; other guests are unable to pass buses. Click here for a map of bus parking information.
What do we do when we arrive?
Please plan to arrive as close to your tour time as possible. Guide availability is contingent upon a daily assigned schedule and it is not always possible to accommodate early or late groups.
Upon arrival, students will be directed to congregate with a Museum Facilitator in an area appropriate for their numbers. Only the group leader should go to the Ticketing Counter with the accurate number of students and adults in the group.
If paying upon arrival, wristbands will be received at that time. If pre-paid, the group leader will need to give the attendant the confirmation ticket and all unused wristbands. If necessary, a refund check will be issued and mailed to your school.
What if there is inclement weather on the day of our scheduled visit?
In many cases of inclement weather, there is a possibility the Tower may close. Far less frequently, the Museum and Memorial itself may close or have a late opening. If there is concern of winter weather closing, please check our website or call 816.888.8100. If your district cancels due to inclement weather, please contact us at email@example.com.